Privacy Policy

NoteMoney (“we”, “our”, or “us”) respects your privacy. This Privacy Policy explains what information NoteMoney collects, why it is processed, where it is stored, how long it is retained, and the choices you have when using the application.

1. Information We Collect

• Account information: Your name, email address, profile picture, authentication identifier, and account status.
• Financial records: Information you enter or choose to save, including transaction amounts, dates, account and category information, notes, budgets, and related records.
• Slip and receipt information: Images selected by you for slip or receipt scanning, and new images found in enabled supported bank-app albums through Automatic Slip Reading, together with extracted details such as amount, sender, receiver, transaction time, note, and reference information when available.
• Voice data: Voice input is transmitted for speech-to-text or transaction extraction when you use a voice feature. NoteMoney does not intentionally keep the audio after the request has been processed, although service-provider retention described below may apply.
• Technical, analytics, and advertising data: Device and operating system information, IP address, app activity and interactions, advertising or device identifiers, ad interactions, diagnostics, crash information, and service-performance data where provided by Google Mobile Ads, Firebase Analytics, Firebase Crashlytics, security, or infrastructure services.

2. Photo Access and Automatic Slip Reading

Automatic Slip Reading is an opt-in transaction-recording feature. NoteMoney requests photo-library permission only after you choose to set it up and see an in-app disclosure. During first-time setup, supported bank-app albums detected on the device are enabled automatically and you can change them in NoteMoney. When you open or return to the Dashboard, or refresh it, NoteMoney checks only those enabled albums for new images created after your selected start date or last successful read.

On supported Android versions, full photo access is requested because selected-photo access does not allow NoteMoney to detect future images saved by banking apps. NoteMoney does not upload your entire photo library. Only new images that match enabled supported bank-app albums and the applicable date range are prepared for slip detection and transaction-detail extraction.

You can disable Automatic Slip Reading or revoke photo permission at any time. You may continue using NoteMoney and manually select a receipt without enabling broad photo access.

3. Slip Image Processing and Storage

For each new image that matches an enabled supported bank-app album and the applicable date range, NoteMoney sends a compressed copy over an encrypted connection to NoteMoney's cloud processing service, which currently uses Google Gemini, for slip detection and transaction-detail extraction. If the image is recognized as a supported slip, NoteMoney creates a private in-app copy on your device, uses the extracted result to create a transaction record, and stores a fingerprint to prevent duplicate processing.

The image sent for processing is included in the processing request and is not intentionally saved to NoteMoney's Firestore database or Cloud Storage as part of the normal slip-history sync. Our processing service keeps the request only for the time needed to complete and secure the request. Temporary provider logs, caches, or abuse-monitoring records may be retained under the provider's applicable terms and service configuration.

The private device copy is used to display the slip with its transaction. Extracted slip details, a file reference, and a fingerprint used to prevent duplicates are stored in NoteMoney's local database. If you sign in and enable or use cloud sync, those extracted details and metadata may also be stored in Firebase. The normal sync process does not upload the private device copy of the slip image.

NoteMoney does not modify or delete the original image in your device's photo library.

4. How We Use Information

• Provide, maintain, secure, and improve NoteMoney.
• Convert slips, receipts, and voice input into transaction records.
• Store and synchronize information using Firebase Authentication, Cloud Firestore, Cloud Storage, and related Firebase services.
• Enable collaboration or sharing features that you choose to use.
• Detect duplicate processing, prevent abuse, troubleshoot errors, and monitor reliability. For non-premium users, serve, protect, and measure advertising through Google Mobile Ads.
• Comply with legal obligations and enforce our terms.

5. Service Providers and Sharing

We do not sell your personal information. We share information only as needed to provide features you request, operate and secure the service, comply with law, or protect users and NoteMoney.

Slip and receipt images may be processed by NoteMoney's Google Cloud/Firebase infrastructure and Google Gemini. Data handling by those services is also governed by the applicable Firebase privacy information and Gemini API terms. Provider retention and whether submitted content may be used to improve provider services can depend on the service tier and configuration used at the time of processing.

For non-premium users, Google Mobile Ads (AdMob) may automatically collect and share IP address, app and ad interactions, diagnostic information, and device or other identifiers to deliver, measure, and protect advertising. Firebase Analytics and Firebase Crashlytics may process app activity, identifiers, and diagnostics for product analytics and reliability. These providers process data under their applicable terms and privacy policies. We may also disclose information when required by law, to respond to valid legal process, investigate fraud or abuse, or protect the safety and rights of NoteMoney, our users, or others.

6. Data Retention

• Original photo-library images: Remain in your photo library until you delete them using your device or gallery application.
• Private on-device slip copies: Remain in NoteMoney's private application storage while the app's data remains on the device. Clearing NoteMoney's app data or uninstalling the app removes data under the operating system's normal deletion and backup behavior.
• Images sent for AI processing: Are used for the duration of the processing request and are not intentionally added to NoteMoney's persistent slip database or Cloud Storage. Temporary retention by infrastructure or AI providers may occur for security, abuse prevention, reliability, or legal reasons under their applicable terms.
• Transactions and extracted slip metadata: Transaction records, extracted slip metadata, and processing history may be stored locally and, when cloud sync is enabled, in Firebase. Transaction records can be deleted in the app. Local processing history and private copies remain until app data is cleared or the app is uninstalled; synced cloud records are handled through account deletion, subject to legal obligations and normal provider backup-retention cycles.
• Account-deletion requests: NoteMoney currently applies a 30-day grace period after an in-app deletion request. Signing in during that period may cancel the pending deletion. If the request is not cancelled, the account and associated cloud data are scheduled for deletion after the grace period. Limited records may be retained where required for security, fraud prevention, legal compliance, or dispute resolution.

7. Your Choices and Data Deletion

• Disable Automatic Slip Reading in NoteMoney or revoke photo access in your device settings to stop future automatic scanning.
• Delete slip-generated transaction records using the transaction controls available in the app. This does not by itself remove the original photo or all local slip-processing files and history.
• Clear NoteMoney's app data or uninstall the app to remove its private local files from that device. This does not delete originals from your photo library or synced cloud records.
• Request deletion of your account and associated cloud data from the account controls in the app. A 30-day grace period applies as described above.
• Contact us to request access, correction, export, or deletion of your personal data when those rights apply.

8. Data Security

We use reasonable technical and organizational safeguards, including encrypted network connections and access controls, to protect information processed by NoteMoney and its service providers. No method of transmission or storage is completely secure, so we cannot guarantee absolute security.

9. Children

NoteMoney is not directed to children under 13, and we do not knowingly collect personal information from children under 13. If you believe a child has provided personal information, please contact us so we can take appropriate action.

10. Changes to This Policy

We may update this Privacy Policy when our practices, features, or legal obligations change. We will update the effective date and, where appropriate, provide notice in the app or through another reasonable channel.

11. Contact Us

If you have questions, privacy concerns, or a data request, contact us at pluemmuichiro@gmail.com.